Turkey-Ankara IPA – Construction of Kastamonu Solid Waste Management Project(İnşaat Kastamonu Katı Atık Yönetimi Projesi Türkiye-Ankara IPA – )
| İhalenin Adı | Turkey-Ankara IPA – Construction of Kastamonu Solid Waste Management Project(İnşaat Kastamonu Katı Atık Yönetimi Projesi Türkiye-Ankara IPA – ) |
| İhale Kanunu | Avrupa Birliği (AB) Kamu Alımları Direktifleri |
| İhale Türü | Yapım İşi |
| İhalenin Yapılacağı İl | Kastamonu |
| İhalenin Tarihi | 27 Ocak 2020 |
| İhale Saati | 17:00 |
| İhale iKN | 449582-2019 |
| İhaleyi Yapan İdare | General Directorate of European Union and Foreign Relations |
| İhalenin İlanı : |
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Kastamonu, Turkey
Works Contract Notice
1.Publication reference
EuropeAid/140181/IH/WKS/TR
2.Procedure
Open
3.Programme title
Multi-Annual action Programme for Turkey: Environment and Climate Action
4.Financing
IPA II Budget Item 22.02.03.02 of the General Budget of the EU and National Contribution.
5.Contracting authority
General Directorate of European Union and Foreign Relations, Ministry of Environment and Urbanization, Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9. Km No:278 Çankaya-Ankara, TURKEY
Contract specifications
6.Description of the contract
The subject of the contract shall be the construction of a leachate treatment plant (120 m3 /d) with inlet pumping station and housing within the borders of existing Kastamonu Sanitary Landfill area, in-situ rehabilitation with all related infrastructure of 5 Dump Sites at Kastamonu, Taşköprü, Tosya, Inebolu and Seydiler and transferring the wastes of 10 Dumpsites to these 5 Dumpsites.
The works will be implemented under FIDIC conditions of contract for plant and design-build (Yellow Book, First Edition – 1999).7.Number and titles of lots
One lot only.
Terms of participation
8.Eligibility and rules of origin
Participation is open to all natural persons who are nationals of and legal persons (participating either individually or in a grouping – consortium — of tenderers) which are effectively established in a Member State of the European Union or in a eligible country or territory as defined under the Regulation (EU) No 236/2014 establishing common rules and procedures for the implementation of the Union's instruments for external action (CIR) for the applicable Instrument under which the contract is financed (see also heading 23 below). Participation is also open to international organisations. All supplies under this contract must originate in one or more of these countries. However, they may originate from any country when the amount of the supplies to be purchased is below 100 000 EUR per purchased.
Please be aware that after the United Kingdom's withdrawal from the EU, the rules of access to EU procurement procedures of economic operators established in third countries and of goods originating from third countries(1) will apply to candidates or tenderers from the United Kingdom, and to all candidates or tenderers proposing goods originating from the United Kingdom(1) depending on the outcome of negotiations. In case such access is not provided by legal provisions in force at the time of the contract award, candidates or tenderers from the United Kingdom, and candidates or tenderers proposing goods originating from the United Kingdom could be rejected from the procurement procedure.
(1) However, they may originate from any country when the amount of the supplies to be purchased is below 100 000 EUR.
Please be aware that after the United Kingdom's withdrawal from the EU, the rules of access to EU procurement procedures of economic operators established in third countries and of goods originating from third countries(1) will apply to candidates or tenderers from the United Kingdom, and to all candidates or tenderers proposing goods originating from the United Kingdom(1) depending on the outcome of negotiations. In case such access is not provided by legal provisions in force at the time of the contract award, candidates or tenderers from the United Kingdom, and candidates or tenderers proposing goods originating from the United Kingdom could be rejected from the procurement procedure.
(1) However, they may originate from any country when the amount of the supplies to be purchased is below 100 000 EUR.
9.Grounds for exclusion
Tenderers must submit a signed declaration, included in the tender form for a works contract, to the effect that they are not in any of the situations listed in Section 2.6.10.1 of the Practical Guide.
Tenderers included in the lists of EU restrictive measures (see Section 2.4. of the PRAG) at the moment of the award decision cannot be awarded the contract.
Tenderers included in the lists of EU restrictive measures (see Section 2.4. of the PRAG) at the moment of the award decision cannot be awarded the contract.
10.Number of tenders
Tenderers may submit only one tender per lot. Tenders for parts of a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than one lot. Tenderers may not submit a tender for a variant solution in addition to their tender for the works required in the tender dossier.
11.Tender security
Tenderers must provide a tender security of 80 000 EUR (eighty thousand euros) when submitting their tender. This guarantee will be released to unsuccessful tenderers once the tender procedure has been completed and to the successful tenderer[s] upon signature of the contract by all parties.
12.Performance security
The successful tenderer will be asked to provide a performance security of 10 % of the amount of the contract at the signing of the contract. This guarantee must be provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the contracting authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.
13.Information meeting and/or site visit
A mandatory information meeting and site visit will be held on 5.11.2019 at 10.00 at Kastamonu Union Local Administrations (KASMIB) and on the project site. Since site visits shall include existing 15 landfill sites, the visits shall continue during 5.11.2019, 6.11.2019, 7.11.2019 and 8.11.2019. The details of site visit schedule shall be determined at the information meeting.
For their convenience, candidates may delegate anyone with letter of authorization to represent himself/herself to participate site visits and information meeting. However, one person can represent only one entity. In fact, multiple representations by one person are not allowed.
For their convenience, candidates may delegate anyone with letter of authorization to represent himself/herself to participate site visits and information meeting. However, one person can represent only one entity. In fact, multiple representations by one person are not allowed.
14.Tender validity
Tenders must remain valid for a period of 90 days after the deadline for submission of tenders. In exceptional circumstances, the contracting authority may, before the validity period expires, request that tenderers extend the validity of tenders for a specific period.
15.Period of implementation of tasks
Time for completion of the works: 365 days from commencement date until the provisional acceptance
Defects notification period: 365 days.
Defects notification period: 365 days.
Selection and award criteria
16.Selection criteria
1) General
The Tenderer must be a registered firm or natural person legally capable of carrying out the specified works;
2) Economic and financial capacity of candidate:
The tenderer must satisfy the minimum qualifications required below. In case the tenderer is a joint venture/consortium, the criteria will apply to the joint venture/consortium as a whole. In addition, leading member and the other member(s) of the joint venture/consortium must satisfy the minimum qualifications required in item 16.4 given below.
(a) annual turnover: (the amount of business done in a year, incomes generated from ongoing works and incomes generated from works undertaken shall be considered as part of the turnover).
The average annual turnover of the tenderer in the last 3 financial years must be minimum 5 000 000 EUR or Euro equivalent of another currency.
This must be proven by the audited balance sheets and income statements of the tenderer for the last 3 financial years which were audited by a Certified Public (Sworn) or chartered accountant or approved by tax office and any other document necessary to prove annual turnover values of the tenderer (e.g. cover pages of the interim payment certificates, audited reports of the Certified Public (Sworn) or chartered accountant showing the incomes of the tenderer from each contract in each year, documents showing the share of the tenderer in JV, etc.) The yearly income of a company coming from a project undertaken as JVs shall also be added to the turnover calculated, in proportion to the share of the particular company in JV.
(b) financial resources:
The tenderer shall demonstrate, by a bank statement from his bank, that he has available or has access to liquid assets, lines of credit, or other financial means sufficient to meet the construction cash flow for the contract of not less than; 2 000 000 EUR or Euro equivalent of another currency. The evidence shall clearly demonstrate that the financing is available for the concerned contract.
(c) financial position:
The tenderer should be in positive profit account for at least 2 of the last 3 financial years. The audited financial statements (audited balance sheets and income tables or, if not required by the law of the tenderer’s country, other financial statements acceptable to the contracting authority) as well as the report of Certified Public (Sworn) or chartered accountant for the last 3 financial years shall be submitted and must demonstrate the soundness of the applicant’s financial position, showing long-term profitability.
The contracting authority reserves the right to carry out further inquiry on the tenderer’s financial standing as the evaluation committee may deem appropriate.
The tenderer must have completed construction works contracts in the nature as defined below as the prime contractor within the last 5 (five) years till to the tender submission deadline. (Taking over (provisional acceptance) or performance (final acceptance) certificates should clearly indicate the works completion dates attesting the fact that the works have been completed in the last 5 years; i.e. completion date shall be within 60 months prior to deadline for submission of tenders). The date of taking over/provisional acceptance will be deemed as completion date:
(iii) the tenderer shall have completed at least one construction contract according to FIDIC conditions of contract.
Previous experience of the tenderer must be proved by original or notary certified copies of taking over (provisional acceptance) or performance (final acceptance) certificates, signed by the supervisors (the engineer)/contracting authority of the projects concerned. The completion date in the taking over/provisional acceptance certificate will be taken into account for this criterion as completion date of the relevant works. Ongoing works of the tenderer will not be taken into consideration.
If all of the works specified above have been performed within the scope of a single contract, it must satisfy each criterion separately.
If a tenderer has implemented the project in a JV/Consortium, it should be clear from the documentary evidence (taking over (provisional acceptance) or performance (final acceptance) certificates) the percentage the tenderer has completed. Should the submitted documents not provide clear information on the percentage of the works, it will be clarified by further documents.
The contracting authority reserves the right to ask for originals of the respective certificates of taking over (provisional acceptance) or performance (final acceptance) signed by the supervisors (the engineer)/project managers/contracting authority of the concerned projects. The contracting authority reserves the right to carry out further inquiry on the tenderer’s document as the evaluation committee may deem appropriate.
(i) the leading member shall meet not less than 50 % of the annual turnover criterion and financial resources criterion specified above in items 16.2 (a) and (b);
(ii) each member shall meet not less than 10 % of the annual turnover criterion and financial resources criterion specified above in items 16.2 (a) and (b);
(iii) each individual member shall satisfy the legal status criterion stipulated in item 16.1. The joint venture/consortium as a whole must be in positive profit account for at least 2 of the last 3 financial years collectively;
(iv) the joint venture/consortium must satisfy collectively the similar works experience, annual turnover and financial resources criteria stated above.
5) Capacity-providing entities:
An economic operator may, where appropriate and for a particular contract, rely on the capacity of other entities, regardless of the legal nature of the links which it has with them. If the tenderer relies on other entities, it must prove to the contracting authority that it will have at its disposal the resources necessary to perform the contract by producing a commitment on the part of those entities to place resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator relying on them and must comply with the selection criteria for which the economic operator relies on them. Furthermore, the tender should include a separate document providing data on this third entity for the relevant selection criterion. Proof of capacity must be provided at the request of the contracting authority.
With regard to technical and professional criteria, a tenderer may only rely on the capacities of other entities where the latter will perform the works for which these capacities are required. With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.
The Tenderer must be a registered firm or natural person legally capable of carrying out the specified works;
2) Economic and financial capacity of candidate:
The tenderer must satisfy the minimum qualifications required below. In case the tenderer is a joint venture/consortium, the criteria will apply to the joint venture/consortium as a whole. In addition, leading member and the other member(s) of the joint venture/consortium must satisfy the minimum qualifications required in item 16.4 given below.
(a) annual turnover: (the amount of business done in a year, incomes generated from ongoing works and incomes generated from works undertaken shall be considered as part of the turnover).
The average annual turnover of the tenderer in the last 3 financial years must be minimum 5 000 000 EUR or Euro equivalent of another currency.
This must be proven by the audited balance sheets and income statements of the tenderer for the last 3 financial years which were audited by a Certified Public (Sworn) or chartered accountant or approved by tax office and any other document necessary to prove annual turnover values of the tenderer (e.g. cover pages of the interim payment certificates, audited reports of the Certified Public (Sworn) or chartered accountant showing the incomes of the tenderer from each contract in each year, documents showing the share of the tenderer in JV, etc.) The yearly income of a company coming from a project undertaken as JVs shall also be added to the turnover calculated, in proportion to the share of the particular company in JV.
(b) financial resources:
The tenderer shall demonstrate, by a bank statement from his bank, that he has available or has access to liquid assets, lines of credit, or other financial means sufficient to meet the construction cash flow for the contract of not less than; 2 000 000 EUR or Euro equivalent of another currency. The evidence shall clearly demonstrate that the financing is available for the concerned contract.
(c) financial position:
The tenderer should be in positive profit account for at least 2 of the last 3 financial years. The audited financial statements (audited balance sheets and income tables or, if not required by the law of the tenderer’s country, other financial statements acceptable to the contracting authority) as well as the report of Certified Public (Sworn) or chartered accountant for the last 3 financial years shall be submitted and must demonstrate the soundness of the applicant’s financial position, showing long-term profitability.
The contracting authority reserves the right to carry out further inquiry on the tenderer’s financial standing as the evaluation committee may deem appropriate.
Financial data to be provided by the tenderer in relation to the selection criteria must be expressed in EUR. If applicable, where a candidate refers to amounts originally expressed in a different currency, the conversion to EUR shall be made in accordance with the InforEuro exchange rate of June of each year, which can be found at the following address: http://ec.europa.eu/budget/graphs/inforeuro.html.
3) Technical and professional capacity of candidate:The tenderer must have completed construction works contracts in the nature as defined below as the prime contractor within the last 5 (five) years till to the tender submission deadline. (Taking over (provisional acceptance) or performance (final acceptance) certificates should clearly indicate the works completion dates attesting the fact that the works have been completed in the last 5 years; i.e. completion date shall be within 60 months prior to deadline for submission of tenders). The date of taking over/provisional acceptance will be deemed as completion date:
(i) regardless of the budget, the tenderer shall have completed design and construction of at least one leachate treatment plant with a minimum capacity of 75 m3/day average waste water flow rate. Rehabilitation and/or extension works shall not be accepted as similar works;
(ii) regardless of the budget, the tenderer shall have completed construction of a new or extension of hazardous/medical/sanitary /domestic/special waste landfill or rehabilitation and/or closure of existing dumpsites;(iii) the tenderer shall have completed at least one construction contract according to FIDIC conditions of contract.
Previous experience of the tenderer must be proved by original or notary certified copies of taking over (provisional acceptance) or performance (final acceptance) certificates, signed by the supervisors (the engineer)/contracting authority of the projects concerned. The completion date in the taking over/provisional acceptance certificate will be taken into account for this criterion as completion date of the relevant works. Ongoing works of the tenderer will not be taken into consideration.
If all of the works specified above have been performed within the scope of a single contract, it must satisfy each criterion separately.
If a tenderer has implemented the project in a JV/Consortium, it should be clear from the documentary evidence (taking over (provisional acceptance) or performance (final acceptance) certificates) the percentage the tenderer has completed. Should the submitted documents not provide clear information on the percentage of the works, it will be clarified by further documents.
The contracting authority reserves the right to ask for originals of the respective certificates of taking over (provisional acceptance) or performance (final acceptance) signed by the supervisors (the engineer)/project managers/contracting authority of the concerned projects. The contracting authority reserves the right to carry out further inquiry on the tenderer’s document as the evaluation committee may deem appropriate.
Regarding the calculation of the contract amounts for the completed works of the tenderers, the Euro equivalent of the contract amounts at the date of contract signature will be considered and will not be carried to the date of the evaluation as ‘net present values’. For purposes of converting another currency to Euro, the Conversion rates, published in the Official Journal of European Communities shall be used which can be found at: http://ec.europa.eu/budget/contracts_grants/info_contracts/inforeuro/index_en.cfm
4) A joint venture/consortium shall meet the following particular qualification criteria:(i) the leading member shall meet not less than 50 % of the annual turnover criterion and financial resources criterion specified above in items 16.2 (a) and (b);
(ii) each member shall meet not less than 10 % of the annual turnover criterion and financial resources criterion specified above in items 16.2 (a) and (b);
(iii) each individual member shall satisfy the legal status criterion stipulated in item 16.1. The joint venture/consortium as a whole must be in positive profit account for at least 2 of the last 3 financial years collectively;
(iv) the joint venture/consortium must satisfy collectively the similar works experience, annual turnover and financial resources criteria stated above.
5) Capacity-providing entities:
An economic operator may, where appropriate and for a particular contract, rely on the capacity of other entities, regardless of the legal nature of the links which it has with them. If the tenderer relies on other entities, it must prove to the contracting authority that it will have at its disposal the resources necessary to perform the contract by producing a commitment on the part of those entities to place resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator relying on them and must comply with the selection criteria for which the economic operator relies on them. Furthermore, the tender should include a separate document providing data on this third entity for the relevant selection criterion. Proof of capacity must be provided at the request of the contracting authority.
With regard to technical and professional criteria, a tenderer may only rely on the capacities of other entities where the latter will perform the works for which these capacities are required. With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.
17.Award criteria
The most economically advantageous tender is the technically compliant tender with the lowest price.
Tendering
18.How to obtain the tender dossier
The tender dossier is available from
General Directorate of European Union and Foreign Relations,
Ministry of Environment and Urbanization,
Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9 Km No 278 Çankaya-Ankara/Turkey
Upon payment of 100 EUR (One Hundred Euro), payable to:
Bank Account for the payment for the tender dossier:
Bank name: Türkiye Halk Bankası A.Ş.
Branch name: Ankara Kurumsal Şube- TURKEY
IBAN No TR59 0001 2009 4520 0058 0001 66
Explanatory note: ‘Kastamonu Katı Atık Pojesi ihale dosyası bedeli-EuropeAid/140181/WKS/TR’
Which excludes courier delivery. It is also available for inspection at the premises of the contracting authority, address as in point 5 above. Tenders must be submitted using the standard tender form included in the tender dossier, whose format and instructions must be strictly observed.
Interested tenderers, upon registering their company information and power of attorney of the person who receives the tender dossier and submitting a copy of the receipt for the payment of 100 EUR (One Hundred Euro) to the above-mentioned bank account, can receive the tender dossier including drawings and design documents, in electronic format (CD, USB memory stick or similar) from the contracting authority.
The tender dossier without design documentations and drawings is also accessible at the following web sites;
Tenderers with questions regarding this tender should send them in writing to:
Mr İsmail Raci Bayer (Director)
General Directorate of European Union and Foreign Relations,
Ministry of Environment and Urbanization,
Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9. Km No 278 Çankaya-Ankara/Turkey
Fax +90 312 474 03 53
General Directorate of European Union and Foreign Relations,
Ministry of Environment and Urbanization,
Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9 Km No 278 Çankaya-Ankara/Turkey
Upon payment of 100 EUR (One Hundred Euro), payable to:
Bank Account for the payment for the tender dossier:
Bank name: Türkiye Halk Bankası A.Ş.
Branch name: Ankara Kurumsal Şube- TURKEY
IBAN No TR59 0001 2009 4520 0058 0001 66
Explanatory note: ‘Kastamonu Katı Atık Pojesi ihale dosyası bedeli-EuropeAid/140181/WKS/TR’
Which excludes courier delivery. It is also available for inspection at the premises of the contracting authority, address as in point 5 above. Tenders must be submitted using the standard tender form included in the tender dossier, whose format and instructions must be strictly observed.
Interested tenderers, upon registering their company information and power of attorney of the person who receives the tender dossier and submitting a copy of the receipt for the payment of 100 EUR (One Hundred Euro) to the above-mentioned bank account, can receive the tender dossier including drawings and design documents, in electronic format (CD, USB memory stick or similar) from the contracting authority.
The tender dossier without design documentations and drawings is also accessible at the following web sites;
The contracting authority website at http://www.ipa.gov.tr or website of DG International Cooperation and Development at https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome
The contracting authority will send the tender dossier by courier if a company located outside Ankara wants to receive it and declares its interest in written form to the contracting authority, by considering enough time and also recommending the appropriate courier service for its specific geographical location. The contracting authority does not accept any responsibility for late delivery of the tender dossier by the courier service. Payment for the courier service will be done by the recipient. The payment for the tender dossier (100 EUR) will be provided to the bank account and the receipt for that amount will be submitted in the tenders as usual procedure for all interested companies.Tenderers with questions regarding this tender should send them in writing to:
Mr İsmail Raci Bayer (Director)
General Directorate of European Union and Foreign Relations,
Ministry of Environment and Urbanization,
Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9. Km No 278 Çankaya-Ankara/Turkey
Fax +90 312 474 03 53
E-mail: [email protected]
(mentioning the publication reference shown in item 1) at least 21 days before the deadline for submission of tenders given in item 19. The contracting authority must reply to all tenderers' questions at least 11 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier will be published at the latest 11 days before the submission deadline on the website of DG International Cooperation and Development at https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome and on the website of the contracting authority’s at: http://www.ipa.gov.tr
19.Deadline for submission of tenders
The tenderer's attention is drawn to the fact that there are 2 different systems for sending tenders, one is by post or private mail service, the other is by hand delivery.
In the first case, the tender must be sent before the date and time limit for submission, as evidenced by the postmark or deposit slip(2), but in the second case it is the acknowledgment of receipt given at the time of the delivery of the tender which will serve as proof.
All tenders must be received at the address of the contracting authority i.e.:
Mr İsmail Raci Bayer (Director)
General Directorate of EU and Foreign Relations,
Ministry of Environment and Urbanization,
Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9 Km No 278 Çankaya/Ankara/Turkey
14.30 (local time — Turkey) on 27.1.2020
Opening hours of the contracting authority’s office: 9.30 a.m. till 17.30 p.m.
Any tender submitted to the contracting authority after this deadline will not be considered.
The contracting authority may, for reasons of administrative efficiency, reject any tender submitted on time to the postal service but received, for any reason beyond the contracting authority's control, after the effective date of approval of the evaluation report, if accepting tenders that were submitted on time but arrived late would considerably delay the evaluation procedure or jeopardise decisions already taken and notified.
How tenders may be submitted
Tenders must be submitted in English exclusively to the contracting authority in a sealed envelope:
— either by post or by courier service, in which case the evidence shall be constituted by the postmark or the date of the deposit slip, to:
Mr. İsmail Raci Bayer (Director)
General Directorate of European Union and Foreign Relations,
Ministry of Environment and Urbanization,
Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9 Km No 278 Çankaya-Ankara/Turkey
14.30 (local time — Turkey) on 27.1.2020
— or hand delivered by the participant in person or by an agent directly to the premises of the contracting authority in return for a signed and dated receipt, in which case the evidence shall be constituted by this acknowledgement of receipt, to:
Mr. İsmail Raci Bayer (Director)
General Directorate of European Union and Foreign Relations,
Ministry of Environment and Urbanization,
Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9 Km No 278 Çankaya-Ankara/Turkey
14.30 (local time — Turkey) on 27.1.2020
The contract title and the publication reference (see item 1 above) must be clearly marked on the envelope containing the tender and must always be mentioned in all subsequent correspondence with the contracting authority.
Tenders submitted by any other means will not be considered.
By submitting a tender tenderers accept to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the contracting authority sends it to the electronic address referred to in the tender.
(2) It is recommended to use registered mail in case the postmark would not be readable.
In the first case, the tender must be sent before the date and time limit for submission, as evidenced by the postmark or deposit slip(2), but in the second case it is the acknowledgment of receipt given at the time of the delivery of the tender which will serve as proof.
All tenders must be received at the address of the contracting authority i.e.:
Mr İsmail Raci Bayer (Director)
General Directorate of EU and Foreign Relations,
Ministry of Environment and Urbanization,
Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9 Km No 278 Çankaya/Ankara/Turkey
14.30 (local time — Turkey) on 27.1.2020
Opening hours of the contracting authority’s office: 9.30 a.m. till 17.30 p.m.
Any tender submitted to the contracting authority after this deadline will not be considered.
The contracting authority may, for reasons of administrative efficiency, reject any tender submitted on time to the postal service but received, for any reason beyond the contracting authority's control, after the effective date of approval of the evaluation report, if accepting tenders that were submitted on time but arrived late would considerably delay the evaluation procedure or jeopardise decisions already taken and notified.
How tenders may be submitted
Tenders must be submitted in English exclusively to the contracting authority in a sealed envelope:
— either by post or by courier service, in which case the evidence shall be constituted by the postmark or the date of the deposit slip, to:
Mr. İsmail Raci Bayer (Director)
General Directorate of European Union and Foreign Relations,
Ministry of Environment and Urbanization,
Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9 Km No 278 Çankaya-Ankara/Turkey
14.30 (local time — Turkey) on 27.1.2020
— or hand delivered by the participant in person or by an agent directly to the premises of the contracting authority in return for a signed and dated receipt, in which case the evidence shall be constituted by this acknowledgement of receipt, to:
Mr. İsmail Raci Bayer (Director)
General Directorate of European Union and Foreign Relations,
Ministry of Environment and Urbanization,
Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9 Km No 278 Çankaya-Ankara/Turkey
14.30 (local time — Turkey) on 27.1.2020
The contract title and the publication reference (see item 1 above) must be clearly marked on the envelope containing the tender and must always be mentioned in all subsequent correspondence with the contracting authority.
Tenders submitted by any other means will not be considered.
By submitting a tender tenderers accept to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the contracting authority sends it to the electronic address referred to in the tender.
(2) It is recommended to use registered mail in case the postmark would not be readable.
20.Tender opening session
14.30 (local time — Turkey) on 3.2.2020 at the General Directorate of European Union and Foreign Relations’ premises at the address:
General Directorate of European Union and Foreign Relations,
Ministry of Environment and Urbanization,
Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9 Km No 278 Çankaya-Ankara/Turkey
In the case that at the date of the opening session some tenders have not been delivered to the contracting authority but their representatives can show evidence that they have been sent on time, the contracting authority will allow them to participate in the first opening session and inform all representatives of the tenderers that a second opening session will be organised.
General Directorate of European Union and Foreign Relations,
Ministry of Environment and Urbanization,
Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9 Km No 278 Çankaya-Ankara/Turkey
In the case that at the date of the opening session some tenders have not been delivered to the contracting authority but their representatives can show evidence that they have been sent on time, the contracting authority will allow them to participate in the first opening session and inform all representatives of the tenderers that a second opening session will be organised.
21.Language of the procedure
All written communications for this tender procedure and contract must be in English.
22.Repetition of similar works
Subsequent to the initial contract resulting from the current tender procedure, new works consisting in the repetition of similar works, subject to the availability of funding, up to 30 % of accepted contract amount may be entrusted to the initial contractor by negotiated procedure without prior publication of a contract notice, provided the new works are in conformity with the same basic project.
23.Legal basis
Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action and Regulation (EC) No 231/2014 of the European Parliament and the Council of 11.3.2014 establishing an instrument for pre-accession assistance (IPA II) (OJ L 77/11, 11.3.2014, P. 11).
Orjinal İhale İlanı
Kastamonu, Turkey
Works Contract Notice
1.Publication reference
EuropeAid/140181/IH/WKS/TR
2.Procedure
Open
3.Programme title
Multi-Annual action Programme for Turkey: Environment and Climate Action
4.Financing
IPA II Budget Item 22.02.03.02 of the General Budget of the EU and National Contribution.
5.Contracting authority
General Directorate of European Union and Foreign Relations, Ministry of Environment and Urbanization, Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9. Km No:278 Çankaya-Ankara, TURKEY
Contract specifications
6.Description of the contract
The subject of the contract shall be the construction of a leachate treatment plant (120 m3 /d) with inlet pumping station and housing within the borders of existing Kastamonu Sanitary Landfill area, in-situ rehabilitation with all related infrastructure of 5 Dump Sites at Kastamonu, Taşköprü, Tosya, Inebolu and Seydiler and transferring the wastes of 10 Dumpsites to these 5 Dumpsites.
The works will be implemented under FIDIC conditions of contract for plant and design-build (Yellow Book, First Edition – 1999).7.Number and titles of lots
One lot only.
Terms of participation
8.Eligibility and rules of origin
Participation is open to all natural persons who are nationals of and legal persons (participating either individually or in a grouping – consortium — of tenderers) which are effectively established in a Member State of the European Union or in a eligible country or territory as defined under the Regulation (EU) No 236/2014 establishing common rules and procedures for the implementation of the Union's instruments for external action (CIR) for the applicable Instrument under which the contract is financed (see also heading 23 below). Participation is also open to international organisations. All supplies under this contract must originate in one or more of these countries. However, they may originate from any country when the amount of the supplies to be purchased is below 100 000 EUR per purchased.
Please be aware that after the United Kingdom's withdrawal from the EU, the rules of access to EU procurement procedures of economic operators established in third countries and of goods originating from third countries(1) will apply to candidates or tenderers from the United Kingdom, and to all candidates or tenderers proposing goods originating from the United Kingdom(1) depending on the outcome of negotiations. In case such access is not provided by legal provisions in force at the time of the contract award, candidates or tenderers from the United Kingdom, and candidates or tenderers proposing goods originating from the United Kingdom could be rejected from the procurement procedure.
(1) However, they may originate from any country when the amount of the supplies to be purchased is below 100 000 EUR.
Please be aware that after the United Kingdom's withdrawal from the EU, the rules of access to EU procurement procedures of economic operators established in third countries and of goods originating from third countries(1) will apply to candidates or tenderers from the United Kingdom, and to all candidates or tenderers proposing goods originating from the United Kingdom(1) depending on the outcome of negotiations. In case such access is not provided by legal provisions in force at the time of the contract award, candidates or tenderers from the United Kingdom, and candidates or tenderers proposing goods originating from the United Kingdom could be rejected from the procurement procedure.
(1) However, they may originate from any country when the amount of the supplies to be purchased is below 100 000 EUR.
9.Grounds for exclusion
Tenderers must submit a signed declaration, included in the tender form for a works contract, to the effect that they are not in any of the situations listed in Section 2.6.10.1 of the Practical Guide.
Tenderers included in the lists of EU restrictive measures (see Section 2.4. of the PRAG) at the moment of the award decision cannot be awarded the contract.
Tenderers included in the lists of EU restrictive measures (see Section 2.4. of the PRAG) at the moment of the award decision cannot be awarded the contract.
10.Number of tenders
Tenderers may submit only one tender per lot. Tenders for parts of a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than one lot. Tenderers may not submit a tender for a variant solution in addition to their tender for the works required in the tender dossier.
11.Tender security
Tenderers must provide a tender security of 80 000 EUR (eighty thousand euros) when submitting their tender. This guarantee will be released to unsuccessful tenderers once the tender procedure has been completed and to the successful tenderer[s] upon signature of the contract by all parties.
12.Performance security
The successful tenderer will be asked to provide a performance security of 10 % of the amount of the contract at the signing of the contract. This guarantee must be provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the contracting authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.
13.Information meeting and/or site visit
A mandatory information meeting and site visit will be held on 5.11.2019 at 10.00 at Kastamonu Union Local Administrations (KASMIB) and on the project site. Since site visits shall include existing 15 landfill sites, the visits shall continue during 5.11.2019, 6.11.2019, 7.11.2019 and 8.11.2019. The details of site visit schedule shall be determined at the information meeting.
For their convenience, candidates may delegate anyone with letter of authorization to represent himself/herself to participate site visits and information meeting. However, one person can represent only one entity. In fact, multiple representations by one person are not allowed.
For their convenience, candidates may delegate anyone with letter of authorization to represent himself/herself to participate site visits and information meeting. However, one person can represent only one entity. In fact, multiple representations by one person are not allowed.
14.Tender validity
Tenders must remain valid for a period of 90 days after the deadline for submission of tenders. In exceptional circumstances, the contracting authority may, before the validity period expires, request that tenderers extend the validity of tenders for a specific period.
15.Period of implementation of tasks
Time for completion of the works: 365 days from commencement date until the provisional acceptance
Defects notification period: 365 days.
Defects notification period: 365 days.
Selection and award criteria
16.Selection criteria
1) General
The Tenderer must be a registered firm or natural person legally capable of carrying out the specified works;
2) Economic and financial capacity of candidate:
The tenderer must satisfy the minimum qualifications required below. In case the tenderer is a joint venture/consortium, the criteria will apply to the joint venture/consortium as a whole. In addition, leading member and the other member(s) of the joint venture/consortium must satisfy the minimum qualifications required in item 16.4 given below.
(a) annual turnover: (the amount of business done in a year, incomes generated from ongoing works and incomes generated from works undertaken shall be considered as part of the turnover).
The average annual turnover of the tenderer in the last 3 financial years must be minimum 5 000 000 EUR or Euro equivalent of another currency.
This must be proven by the audited balance sheets and income statements of the tenderer for the last 3 financial years which were audited by a Certified Public (Sworn) or chartered accountant or approved by tax office and any other document necessary to prove annual turnover values of the tenderer (e.g. cover pages of the interim payment certificates, audited reports of the Certified Public (Sworn) or chartered accountant showing the incomes of the tenderer from each contract in each year, documents showing the share of the tenderer in JV, etc.) The yearly income of a company coming from a project undertaken as JVs shall also be added to the turnover calculated, in proportion to the share of the particular company in JV.
(b) financial resources:
The tenderer shall demonstrate, by a bank statement from his bank, that he has available or has access to liquid assets, lines of credit, or other financial means sufficient to meet the construction cash flow for the contract of not less than; 2 000 000 EUR or Euro equivalent of another currency. The evidence shall clearly demonstrate that the financing is available for the concerned contract.
(c) financial position:
The tenderer should be in positive profit account for at least 2 of the last 3 financial years. The audited financial statements (audited balance sheets and income tables or, if not required by the law of the tenderer’s country, other financial statements acceptable to the contracting authority) as well as the report of Certified Public (Sworn) or chartered accountant for the last 3 financial years shall be submitted and must demonstrate the soundness of the applicant’s financial position, showing long-term profitability.
The contracting authority reserves the right to carry out further inquiry on the tenderer’s financial standing as the evaluation committee may deem appropriate.
The tenderer must have completed construction works contracts in the nature as defined below as the prime contractor within the last 5 (five) years till to the tender submission deadline. (Taking over (provisional acceptance) or performance (final acceptance) certificates should clearly indicate the works completion dates attesting the fact that the works have been completed in the last 5 years; i.e. completion date shall be within 60 months prior to deadline for submission of tenders). The date of taking over/provisional acceptance will be deemed as completion date:
(iii) the tenderer shall have completed at least one construction contract according to FIDIC conditions of contract.
Previous experience of the tenderer must be proved by original or notary certified copies of taking over (provisional acceptance) or performance (final acceptance) certificates, signed by the supervisors (the engineer)/contracting authority of the projects concerned. The completion date in the taking over/provisional acceptance certificate will be taken into account for this criterion as completion date of the relevant works. Ongoing works of the tenderer will not be taken into consideration.
If all of the works specified above have been performed within the scope of a single contract, it must satisfy each criterion separately.
If a tenderer has implemented the project in a JV/Consortium, it should be clear from the documentary evidence (taking over (provisional acceptance) or performance (final acceptance) certificates) the percentage the tenderer has completed. Should the submitted documents not provide clear information on the percentage of the works, it will be clarified by further documents.
The contracting authority reserves the right to ask for originals of the respective certificates of taking over (provisional acceptance) or performance (final acceptance) signed by the supervisors (the engineer)/project managers/contracting authority of the concerned projects. The contracting authority reserves the right to carry out further inquiry on the tenderer’s document as the evaluation committee may deem appropriate.
(i) the leading member shall meet not less than 50 % of the annual turnover criterion and financial resources criterion specified above in items 16.2 (a) and (b);
(ii) each member shall meet not less than 10 % of the annual turnover criterion and financial resources criterion specified above in items 16.2 (a) and (b);
(iii) each individual member shall satisfy the legal status criterion stipulated in item 16.1. The joint venture/consortium as a whole must be in positive profit account for at least 2 of the last 3 financial years collectively;
(iv) the joint venture/consortium must satisfy collectively the similar works experience, annual turnover and financial resources criteria stated above.
5) Capacity-providing entities:
An economic operator may, where appropriate and for a particular contract, rely on the capacity of other entities, regardless of the legal nature of the links which it has with them. If the tenderer relies on other entities, it must prove to the contracting authority that it will have at its disposal the resources necessary to perform the contract by producing a commitment on the part of those entities to place resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator relying on them and must comply with the selection criteria for which the economic operator relies on them. Furthermore, the tender should include a separate document providing data on this third entity for the relevant selection criterion. Proof of capacity must be provided at the request of the contracting authority.
With regard to technical and professional criteria, a tenderer may only rely on the capacities of other entities where the latter will perform the works for which these capacities are required. With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.
The Tenderer must be a registered firm or natural person legally capable of carrying out the specified works;
2) Economic and financial capacity of candidate:
The tenderer must satisfy the minimum qualifications required below. In case the tenderer is a joint venture/consortium, the criteria will apply to the joint venture/consortium as a whole. In addition, leading member and the other member(s) of the joint venture/consortium must satisfy the minimum qualifications required in item 16.4 given below.
(a) annual turnover: (the amount of business done in a year, incomes generated from ongoing works and incomes generated from works undertaken shall be considered as part of the turnover).
The average annual turnover of the tenderer in the last 3 financial years must be minimum 5 000 000 EUR or Euro equivalent of another currency.
This must be proven by the audited balance sheets and income statements of the tenderer for the last 3 financial years which were audited by a Certified Public (Sworn) or chartered accountant or approved by tax office and any other document necessary to prove annual turnover values of the tenderer (e.g. cover pages of the interim payment certificates, audited reports of the Certified Public (Sworn) or chartered accountant showing the incomes of the tenderer from each contract in each year, documents showing the share of the tenderer in JV, etc.) The yearly income of a company coming from a project undertaken as JVs shall also be added to the turnover calculated, in proportion to the share of the particular company in JV.
(b) financial resources:
The tenderer shall demonstrate, by a bank statement from his bank, that he has available or has access to liquid assets, lines of credit, or other financial means sufficient to meet the construction cash flow for the contract of not less than; 2 000 000 EUR or Euro equivalent of another currency. The evidence shall clearly demonstrate that the financing is available for the concerned contract.
(c) financial position:
The tenderer should be in positive profit account for at least 2 of the last 3 financial years. The audited financial statements (audited balance sheets and income tables or, if not required by the law of the tenderer’s country, other financial statements acceptable to the contracting authority) as well as the report of Certified Public (Sworn) or chartered accountant for the last 3 financial years shall be submitted and must demonstrate the soundness of the applicant’s financial position, showing long-term profitability.
The contracting authority reserves the right to carry out further inquiry on the tenderer’s financial standing as the evaluation committee may deem appropriate.
Financial data to be provided by the tenderer in relation to the selection criteria must be expressed in EUR. If applicable, where a candidate refers to amounts originally expressed in a different currency, the conversion to EUR shall be made in accordance with the InforEuro exchange rate of June of each year, which can be found at the following address: http://ec.europa.eu/budget/graphs/inforeuro.html.
3) Technical and professional capacity of candidate:The tenderer must have completed construction works contracts in the nature as defined below as the prime contractor within the last 5 (five) years till to the tender submission deadline. (Taking over (provisional acceptance) or performance (final acceptance) certificates should clearly indicate the works completion dates attesting the fact that the works have been completed in the last 5 years; i.e. completion date shall be within 60 months prior to deadline for submission of tenders). The date of taking over/provisional acceptance will be deemed as completion date:
(i) regardless of the budget, the tenderer shall have completed design and construction of at least one leachate treatment plant with a minimum capacity of 75 m3/day average waste water flow rate. Rehabilitation and/or extension works shall not be accepted as similar works;
(ii) regardless of the budget, the tenderer shall have completed construction of a new or extension of hazardous/medical/sanitary /domestic/special waste landfill or rehabilitation and/or closure of existing dumpsites;(iii) the tenderer shall have completed at least one construction contract according to FIDIC conditions of contract.
Previous experience of the tenderer must be proved by original or notary certified copies of taking over (provisional acceptance) or performance (final acceptance) certificates, signed by the supervisors (the engineer)/contracting authority of the projects concerned. The completion date in the taking over/provisional acceptance certificate will be taken into account for this criterion as completion date of the relevant works. Ongoing works of the tenderer will not be taken into consideration.
If all of the works specified above have been performed within the scope of a single contract, it must satisfy each criterion separately.
If a tenderer has implemented the project in a JV/Consortium, it should be clear from the documentary evidence (taking over (provisional acceptance) or performance (final acceptance) certificates) the percentage the tenderer has completed. Should the submitted documents not provide clear information on the percentage of the works, it will be clarified by further documents.
The contracting authority reserves the right to ask for originals of the respective certificates of taking over (provisional acceptance) or performance (final acceptance) signed by the supervisors (the engineer)/project managers/contracting authority of the concerned projects. The contracting authority reserves the right to carry out further inquiry on the tenderer’s document as the evaluation committee may deem appropriate.
Regarding the calculation of the contract amounts for the completed works of the tenderers, the Euro equivalent of the contract amounts at the date of contract signature will be considered and will not be carried to the date of the evaluation as ‘net present values’. For purposes of converting another currency to Euro, the Conversion rates, published in the Official Journal of European Communities shall be used which can be found at: http://ec.europa.eu/budget/contracts_grants/info_contracts/inforeuro/index_en.cfm
4) A joint venture/consortium shall meet the following particular qualification criteria:(i) the leading member shall meet not less than 50 % of the annual turnover criterion and financial resources criterion specified above in items 16.2 (a) and (b);
(ii) each member shall meet not less than 10 % of the annual turnover criterion and financial resources criterion specified above in items 16.2 (a) and (b);
(iii) each individual member shall satisfy the legal status criterion stipulated in item 16.1. The joint venture/consortium as a whole must be in positive profit account for at least 2 of the last 3 financial years collectively;
(iv) the joint venture/consortium must satisfy collectively the similar works experience, annual turnover and financial resources criteria stated above.
5) Capacity-providing entities:
An economic operator may, where appropriate and for a particular contract, rely on the capacity of other entities, regardless of the legal nature of the links which it has with them. If the tenderer relies on other entities, it must prove to the contracting authority that it will have at its disposal the resources necessary to perform the contract by producing a commitment on the part of those entities to place resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator relying on them and must comply with the selection criteria for which the economic operator relies on them. Furthermore, the tender should include a separate document providing data on this third entity for the relevant selection criterion. Proof of capacity must be provided at the request of the contracting authority.
With regard to technical and professional criteria, a tenderer may only rely on the capacities of other entities where the latter will perform the works for which these capacities are required. With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.
17.Award criteria
The most economically advantageous tender is the technically compliant tender with the lowest price.
Tendering
18.How to obtain the tender dossier
The tender dossier is available from
General Directorate of European Union and Foreign Relations,
Ministry of Environment and Urbanization,
Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9 Km No 278 Çankaya-Ankara/Turkey
Upon payment of 100 EUR (One Hundred Euro), payable to:
Bank Account for the payment for the tender dossier:
Bank name: Türkiye Halk Bankası A.Ş.
Branch name: Ankara Kurumsal Şube- TURKEY
IBAN No TR59 0001 2009 4520 0058 0001 66
Explanatory note: ‘Kastamonu Katı Atık Pojesi ihale dosyası bedeli-EuropeAid/140181/WKS/TR’
Which excludes courier delivery. It is also available for inspection at the premises of the contracting authority, address as in point 5 above. Tenders must be submitted using the standard tender form included in the tender dossier, whose format and instructions must be strictly observed.
Interested tenderers, upon registering their company information and power of attorney of the person who receives the tender dossier and submitting a copy of the receipt for the payment of 100 EUR (One Hundred Euro) to the above-mentioned bank account, can receive the tender dossier including drawings and design documents, in electronic format (CD, USB memory stick or similar) from the contracting authority.
The tender dossier without design documentations and drawings is also accessible at the following web sites;
Tenderers with questions regarding this tender should send them in writing to:
Mr İsmail Raci Bayer (Director)
General Directorate of European Union and Foreign Relations,
Ministry of Environment and Urbanization,
Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9. Km No 278 Çankaya-Ankara/Turkey
Fax +90 312 474 03 53
General Directorate of European Union and Foreign Relations,
Ministry of Environment and Urbanization,
Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9 Km No 278 Çankaya-Ankara/Turkey
Upon payment of 100 EUR (One Hundred Euro), payable to:
Bank Account for the payment for the tender dossier:
Bank name: Türkiye Halk Bankası A.Ş.
Branch name: Ankara Kurumsal Şube- TURKEY
IBAN No TR59 0001 2009 4520 0058 0001 66
Explanatory note: ‘Kastamonu Katı Atık Pojesi ihale dosyası bedeli-EuropeAid/140181/WKS/TR’
Which excludes courier delivery. It is also available for inspection at the premises of the contracting authority, address as in point 5 above. Tenders must be submitted using the standard tender form included in the tender dossier, whose format and instructions must be strictly observed.
Interested tenderers, upon registering their company information and power of attorney of the person who receives the tender dossier and submitting a copy of the receipt for the payment of 100 EUR (One Hundred Euro) to the above-mentioned bank account, can receive the tender dossier including drawings and design documents, in electronic format (CD, USB memory stick or similar) from the contracting authority.
The tender dossier without design documentations and drawings is also accessible at the following web sites;
The contracting authority website at http://www.ipa.gov.tr or website of DG International Cooperation and Development at https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome
The contracting authority will send the tender dossier by courier if a company located outside Ankara wants to receive it and declares its interest in written form to the contracting authority, by considering enough time and also recommending the appropriate courier service for its specific geographical location. The contracting authority does not accept any responsibility for late delivery of the tender dossier by the courier service. Payment for the courier service will be done by the recipient. The payment for the tender dossier (100 EUR) will be provided to the bank account and the receipt for that amount will be submitted in the tenders as usual procedure for all interested companies.Tenderers with questions regarding this tender should send them in writing to:
Mr İsmail Raci Bayer (Director)
General Directorate of European Union and Foreign Relations,
Ministry of Environment and Urbanization,
Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9. Km No 278 Çankaya-Ankara/Turkey
Fax +90 312 474 03 53
E-mail: [email protected]
(mentioning the publication reference shown in item 1) at least 21 days before the deadline for submission of tenders given in item 19. The contracting authority must reply to all tenderers' questions at least 11 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier will be published at the latest 11 days before the submission deadline on the website of DG International Cooperation and Development at https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome and on the website of the contracting authority’s at: http://www.ipa.gov.tr
19.Deadline for submission of tenders
The tenderer's attention is drawn to the fact that there are 2 different systems for sending tenders, one is by post or private mail service, the other is by hand delivery.
In the first case, the tender must be sent before the date and time limit for submission, as evidenced by the postmark or deposit slip(2), but in the second case it is the acknowledgment of receipt given at the time of the delivery of the tender which will serve as proof.
All tenders must be received at the address of the contracting authority i.e.:
Mr İsmail Raci Bayer (Director)
General Directorate of EU and Foreign Relations,
Ministry of Environment and Urbanization,
Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9 Km No 278 Çankaya/Ankara/Turkey
14.30 (local time — Turkey) on 27.1.2020
Opening hours of the contracting authority’s office: 9.30 a.m. till 17.30 p.m.
Any tender submitted to the contracting authority after this deadline will not be considered.
The contracting authority may, for reasons of administrative efficiency, reject any tender submitted on time to the postal service but received, for any reason beyond the contracting authority's control, after the effective date of approval of the evaluation report, if accepting tenders that were submitted on time but arrived late would considerably delay the evaluation procedure or jeopardise decisions already taken and notified.
How tenders may be submitted
Tenders must be submitted in English exclusively to the contracting authority in a sealed envelope:
— either by post or by courier service, in which case the evidence shall be constituted by the postmark or the date of the deposit slip, to:
Mr. İsmail Raci Bayer (Director)
General Directorate of European Union and Foreign Relations,
Ministry of Environment and Urbanization,
Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9 Km No 278 Çankaya-Ankara/Turkey
14.30 (local time — Turkey) on 27.1.2020
— or hand delivered by the participant in person or by an agent directly to the premises of the contracting authority in return for a signed and dated receipt, in which case the evidence shall be constituted by this acknowledgement of receipt, to:
Mr. İsmail Raci Bayer (Director)
General Directorate of European Union and Foreign Relations,
Ministry of Environment and Urbanization,
Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9 Km No 278 Çankaya-Ankara/Turkey
14.30 (local time — Turkey) on 27.1.2020
The contract title and the publication reference (see item 1 above) must be clearly marked on the envelope containing the tender and must always be mentioned in all subsequent correspondence with the contracting authority.
Tenders submitted by any other means will not be considered.
By submitting a tender tenderers accept to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the contracting authority sends it to the electronic address referred to in the tender.
(2) It is recommended to use registered mail in case the postmark would not be readable.
In the first case, the tender must be sent before the date and time limit for submission, as evidenced by the postmark or deposit slip(2), but in the second case it is the acknowledgment of receipt given at the time of the delivery of the tender which will serve as proof.
All tenders must be received at the address of the contracting authority i.e.:
Mr İsmail Raci Bayer (Director)
General Directorate of EU and Foreign Relations,
Ministry of Environment and Urbanization,
Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9 Km No 278 Çankaya/Ankara/Turkey
14.30 (local time — Turkey) on 27.1.2020
Opening hours of the contracting authority’s office: 9.30 a.m. till 17.30 p.m.
Any tender submitted to the contracting authority after this deadline will not be considered.
The contracting authority may, for reasons of administrative efficiency, reject any tender submitted on time to the postal service but received, for any reason beyond the contracting authority's control, after the effective date of approval of the evaluation report, if accepting tenders that were submitted on time but arrived late would considerably delay the evaluation procedure or jeopardise decisions already taken and notified.
How tenders may be submitted
Tenders must be submitted in English exclusively to the contracting authority in a sealed envelope:
— either by post or by courier service, in which case the evidence shall be constituted by the postmark or the date of the deposit slip, to:
Mr. İsmail Raci Bayer (Director)
General Directorate of European Union and Foreign Relations,
Ministry of Environment and Urbanization,
Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9 Km No 278 Çankaya-Ankara/Turkey
14.30 (local time — Turkey) on 27.1.2020
— or hand delivered by the participant in person or by an agent directly to the premises of the contracting authority in return for a signed and dated receipt, in which case the evidence shall be constituted by this acknowledgement of receipt, to:
Mr. İsmail Raci Bayer (Director)
General Directorate of European Union and Foreign Relations,
Ministry of Environment and Urbanization,
Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9 Km No 278 Çankaya-Ankara/Turkey
14.30 (local time — Turkey) on 27.1.2020
The contract title and the publication reference (see item 1 above) must be clearly marked on the envelope containing the tender and must always be mentioned in all subsequent correspondence with the contracting authority.
Tenders submitted by any other means will not be considered.
By submitting a tender tenderers accept to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the contracting authority sends it to the electronic address referred to in the tender.
(2) It is recommended to use registered mail in case the postmark would not be readable.
20.Tender opening session
14.30 (local time — Turkey) on 3.2.2020 at the General Directorate of European Union and Foreign Relations’ premises at the address:
General Directorate of European Union and Foreign Relations,
Ministry of Environment and Urbanization,
Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9 Km No 278 Çankaya-Ankara/Turkey
In the case that at the date of the opening session some tenders have not been delivered to the contracting authority but their representatives can show evidence that they have been sent on time, the contracting authority will allow them to participate in the first opening session and inform all representatives of the tenderers that a second opening session will be organised.
General Directorate of European Union and Foreign Relations,
Ministry of Environment and Urbanization,
Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9 Km No 278 Çankaya-Ankara/Turkey
In the case that at the date of the opening session some tenders have not been delivered to the contracting authority but their representatives can show evidence that they have been sent on time, the contracting authority will allow them to participate in the first opening session and inform all representatives of the tenderers that a second opening session will be organised.
21.Language of the procedure
All written communications for this tender procedure and contract must be in English.
22.Repetition of similar works
Subsequent to the initial contract resulting from the current tender procedure, new works consisting in the repetition of similar works, subject to the availability of funding, up to 30 % of accepted contract amount may be entrusted to the initial contractor by negotiated procedure without prior publication of a contract notice, provided the new works are in conformity with the same basic project.
23.Legal basis
Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action and Regulation (EC) No 231/2014 of the European Parliament and the Council of 11.3.2014 establishing an instrument for pre-accession assistance (IPA II) (OJ L 77/11, 11.3.2014, P. 11).
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